How to Add Bates Numbers to File Names

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2 mins read

When you convert emails to PDF for e-discovery or litigation, you get a bunch of 000001, 000002, 000001 files. Learn how to save emails as PDF and give them new descriptive names and insert bates numbers.

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Add Text Watermarks

5 simple steps to add bates to file names on Windows:

  1. Download Email Detail Litigation.
  2. Click Add files button to import your emails into the app. You can add MSG, EML, EMLC, PST, MBOX files.
  3. Select the Destination folder for output PDF files.
  4. Click File name inlay. Select Replace file names with starting and ending bates number option.
  5. In Bates numbers inlay set the numbers you need (the number of digits, the position on the page, prefix, suffix, etc.)
  6. Press Start button.
Set destination filename

Here is a short video to help you figure out how to convert emails to PDF and add bates numbers to their file names:

Other renaming options

+ You can add your own text to the file names. For example, insert the name of the case before or after the file name.

insert the case to the file name

+ Email Detail Litigation helps you rename output PDF files using macros. Add subject or sender to the file names. Descriptive names help you work with files later. Available macros include subject, sender, recipient, date, name, first page, last page. Note that you can limit the number of characters to be used to avoid long file names.

rename email detail litigation

+ Some emails have unwanted extra abbreviations in their names (re, fwd, cc, etc.) You can get rid of them with this option:

Emailindetail files

Email Detail Litigation

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  • Accurately reflects the emails your client has given you
  • Complies with the court’s or regulatory agency’s rules and standards
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