Top 10 Email Archivers comprehensive test and review.
Last Updated on 19 August 2022 by Olga Lapshinova
Intro:
Table of Contents
To keep your emails on cloud servers is always a risk. They can be deleted, hacked or you can run out of space. Or if you use paid service can it become more expensive over time.
If you want to save your emails the best way is to convert them into PDF format. With one click you can open the email and see all essential data such as Subject, To, From, the body, etc. Sometimes you may need emails for e-discovery and litigation. And messages in PDF format are the best way to deliver them! This article will help you choose the best software for archiving email to PDF copies. Below you can find a comparison table that shows key features of the 10 most popular converters.
| Email in Detail | CoolUtils | Aid4Mail | EncryptoMatic | cloudHQ | Bitrecovers | Sysinfo Tools | SysTools | Advik Software | Kernel | |
| rating | 4.7 | 4.7 | 4.6 | 4.4 | 4.1 | 4.7 | 4.6 | 4.6 | 4.9 | 4.3 |
| universal email archiver | ✔️ | ❌ | ✔️ | ✔️ | ✔️ | ❌ | ❌ | ❌ | ❌ | ✔️ |
| supported email formats | MSG, EML, EMLX, PST, MBOX, Gmail emails | MSG, EML, EMLX, | PST; OST; OLM; MSG; EML; Mbox; | PST; OST; MSG; EML; Mbox; | Gmail emails | MBOX, EML, MSG, PST | PST, windows live mail, OST | OST, PST, WLM | EML, MBOX, OLM, MSG, OST | PST |
| free/trial | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ |
| price | $150 | $49.90 | $299 | $139 | $14.99 | $39 | $39 | $48 | $39 | $0 |
| one time payment | ✔️ | ✔️ | ✔️ | ✔️ | ❌ | ✔️ | ✔️ | ✔️ | ✔️ | ✔️ |
Kernel for Outlook to PDF:
Kernel has released an application that allows you to convert Outlook PST files into PDF. Along with converting all emails from 1 folder, you can convert only selected ones. This software automatically saves metadata, like Subject, To, From, Cc, Bcc, etc. And you also can restrict access to PDF when it is needed.
If you have several PST files with similar or even identical names, you can easily preview them before the conversion.
Email formats:
- PST
The price: free
Advik Software
Advik Software has released several tools for converting emails into PDF files.
Using these tools, you can easily save emails with attachments. Also, the tool is offline-based, so you don’t need an internet connection to use it.
Metadata is automatically saved in PDF files. The other useful feature is that this application preserves non-English content.
And they have 24/7 Customer Service via live chat or email.
Email formats:
- EML
- MBOX
- OLM
- MSG
- OST
The price for a personal license is $39 and for a business license is $69.
The application has a free trial version. Using the free copy you can convert only 10 files into PDF.
SysTools
SysTools software can convert one email format into a different one. And converts not only Mails but also Contacts, Tasks, Notes, etc. Before the conversion, you can preview the file. The application allows you to convert selected emails. In addition, it is possible to add a date filter before converting the file.
You can also name the output file according to metadata in different combinations such as From+Subject, Subject+Date, etc.
Email formats:
- OST
- PST
- WLM
The price starts from $48, and the software has a free demo version.
Sysinfo Tools
Sysinfo converter allows to convert email messages into PDF files with or without attachments and export all other mailbox items. Using this software, it is possible to convert single and multiple email formats at once.
A customer can also preview an email with attachments before converting it.
The same app converts PST email format into MSG, EML, EMLX, etc.
Email formats:
- PST
The price for the full version is $39. But the program also has a free version, the only limitation is that you can process only 50 files per folder.
Bitrecover
Bitrecover has an application that allows converting different email formats into 30+ most popular file formats and email clients directly.
The application can work without Microsoft Outlook installed. Both Mac and Windows versions are available. The software is capable of repairing corrupted files. The converter also works with single or multiple files at once. If you have a folder with files, you don’t need to convert all of them. You can select files and process them. The application allows users to select file names according to Subject, From, To, Date, and auto-increment.
Email formats:
- PST
- MSG
- EML
- MBOX
The price starts from $29 per license. The software has a free demo version that allows you to convert 25 files.
CloudHQ
This converter can save multiple emails in one document. Creates encrypted PDF with emails. Allows to add numbering, merge emails, etc. CloudHQ is capable of saving emails in PDF, HTML, and TXT formats. This application saves attachments as well.
The software works only with Gmail.
The price is $14.99/mo. The program has a free trial that allows you to make up to 50 conversions.
EncryptoMatic
Encryptomatic has a software named MailDex for converting, indexing, searching, and discovering emails. The converter can save emails with attachments embedded within the PDF file, as a PDF image, or extract them. The application can convert multiple emails into one PDF file. And convert only selected emails. Select different page formats.
The company has customer support via telephone, mail, live chat, and online.
Email formats:
- PST
- OST
- MBOX
- MSG
- EML
- MHT
The price for 1 license starts from $139. But, you can have a 15 day free trial without any limitations. Also, the 45 minutes training session is available for $49.99.
Aid4Mail
Mail conversion software from Aid4Mail allows you to save both visible and hidden email data in PDF.
This converter saves non-Latin characters in their original state. It allows using a filter for converting and skips duplicate emails. Auto names emails using email fields, unique hashes, Bates numbering, etc.
Email formats:
- PST
- OST
- OLM
- MSG
- IMAP
- EML
- MBOX
- etc
The price starts from $299. The software has a trial version with limitations such as a max subject length of 20 characters.
[Created with trial version of Aid4Mail], no attachments, from address changes to trial-mode@aid4mail.com.
CoolUtils
Total Mail Converter from CoolUtils allows you to automate the email converting process in PDF in batch. The software converts attachments as well in a new folder or the same as converted email. The converter can save output PDF in an encrypted state. It is possible to add filters and convert only selected emails. The application also allows saving a whole or only a needed part of the email. You can also include page numbering in the header or footer of the output PDF.
Email formats:
- PST
- OST
- MBOX
- EML
- MSG
- EMLX
The price is $49.90. But you can use a 30 day free trial version without limitations.
Email in Detail
Email Detail Archive is the best option if you want to save your emails in PDF format. This software allows you to convert email messages into PDF format with attachments. If needed you can also add page numbering, watermark, and cover page.
You can find a detailed guide on the product page and if you still have questions you can always contact the Customer Support Center.
Email formats:
- PST
- EML
- MSG
- MBOX
- EMLX
- Gmail emails
The price is $159 per license. But the software has a free trial version for 10 launches.
